Everything your clinic runs on, in one place.
Clinoz is clinic management software: appointments, patient records, dental charting, prescriptions, billing, reminders, a patient portal, reports and staff attendance — online, on your clinic’s own address.
Appointment scheduling and the patient queue
Book by practitioner and chair, keep the waiting room moving and see the whole day at a glance.
- Book by practitioner and chair; the system refuses double-booking of either
- Day and week calendar views with your own appointment types
- Live queue from waiting to the chair to checkout, updated for everyone at once
- Waiting list and recall list for patients due back
- Reschedule, and record cancellations and no-shows with your own reasons
Patient records and medical history
One patient page with history, alerts, files and consent, instead of folders and registers.
- Medical history from editable health questions, with alerts kept in view
- Private file attachments on the patient record
- Versioned consent forms signed at the desk or in the patient portal
- Clinic tags, verified guardians for children, and archive with a reason
Dental charting, treatment plans and quotes
An odontogram that the whole team reads the same way, linked to the plan and the bill.
- FDI odontogram for adult and baby teeth, charted by surface with coded findings
- Findings such as caries, root canal treatment, crowns, bridges and implants
- Compare a patient’s chart between dates
- Treatment plans in sessions, from a starter list of services with suggested fees
- Quotes with up to three options as a PDF; patients can accept in the portal
Prescriptions in seconds
Search the medicine list, reuse what you prescribe most and print a clean prescription.
- Medicine search across a shared list that dentists can add to
- Clinic quick picks, templates and favourites, with remembered dosing
- Printed prescriptions carry the prescriber’s registration number
Clinic billing, receipts and cash-up
Bills, payments and the day’s cash in one place the front desk and the accountant agree on.
- Invoices, deposits, partial payments and instalments, with receipts
- Credit notes, write-offs and refunds, each approved by the owner
- Discounts by percent or amount with a reason, and your own tax rates
- Cashier closeout comparing expected and counted cash, and expenses by category
- Bill designs for A4, 80 mm and 58 mm thermal printers, WhatsApp and plain text
WhatsApp, SMS and email reminders
Patients hear from your clinic’s own number, so fewer visits are missed and fewer calls are needed.
- WhatsApp from your clinic’s own number, linked by scanning a QR code
- SMS from an Android phone with your clinic’s SIM, and email
- A confirmation when you book, and reminders from 1 hour to 14 days before the visit
- Quiet hours and the patient’s consent are respected for every message
- Messages use the plan’s monthly allowance first, then message credits you buy
A patient portal on your clinic’s own address
Patients your clinic invites can look after their visits and paperwork themselves.
- Request a booking from the times your clinic publishes, and confirm attendance
- Take an earlier slot when the clinic offers one
- Accept or decline treatment quotes, read documents and sign consent forms
- Update health answers, see bills and receipts, and choose how the clinic contacts them
Lab cases and stock
Know where every lab case is and never run out of what the chair needs.
- Lab cases with tooth, shade, lab, fee and due date
- Status from ordered to ready to fitted, with delayed and rework
- Stock with batches and expiry dates, purchases and reorder levels
- Low-stock tasks so someone orders in time
Clinic reports and analytics
Real figures from your own clinic, with the breakdown behind every number.
- Collections by payment method, outstanding dues, expenses, lab costs and net
- No-shows, chair hours, new and returning patients and procedures
- Treatment plan acceptance and patient feedback
- A monthly report card for each doctor, and CSV export
Staff roles, attendance and leave
Everyone sees their part of the clinic, and the owner sees who is in.
- Roles for owner, dentist, reception, assistant and cashier, plus your own role bundles
- Clock in and out with owner approval, breaks, timesheets and schedules
- Leave requests against yearly allowances
- Reception kiosk with a personal PIN, or check-in by scanning a code that changes every 30 seconds
- Reminders when someone forgets to clock out
Leads, campaigns and patient follow-up
Turn enquiries into patients and bring past patients back, with consent on record.
- A leads board fed by your website enquiry form and WhatsApp messages from new numbers
- Campaigns by WhatsApp, SMS or email to the audiences you choose
- Automatic win-back, birthday and review-invitation messages
- A consent record for every patient, STOP replies on WhatsApp and one-click email unsubscribe
Security, privacy and your data
Patient records stay with your clinic and only the right people see them.
- Each clinic’s data is kept apart from every other clinic’s at database level
- Staff see only what their role allows
- Two-step sign-in with authenticator codes for every account
- An activity history of who changed what, for the owner
- The owner can export every record and attached file at any time
Your clinic’s own address, branches and devices
One clinic on every screen, from the reception desk to the owner’s phone.
- Every clinic gets its own address, like yourclinic.clinoz.com
- Your own custom domain on paid plans
- Several branches in one clinic, with appointments, chairs and cash-up per branch
- Works in the browser on computers, tablets and phones; nothing to install
Try every feature in your own clinic.
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